How AI-Enabled Meeting Spaces Are Step One In Easing IT’s Burden

TechHow AI-Enabled Meeting Spaces Are Step One In Easing IT’s BurdenByOliver Van Camp,Forbes Councils Member.for Forbes Technology CouncilCOUNCIL POSTExpertise from Forbes Councils members, operated under license. Opinions expressed are those of the author. | Membership (fee-based)Jun 09, 2026, 07:15am EDTOliver Van Camp is Product Director at Barco Clickshare, where he enables IT and business leaders to drive effortless hybrid collaboration. getty​Hybrid work has transformed IT from a back-office function into a driver of employee experience. Today’s IT leaders are keeping systems running, while also orchestrating how teams connect, collaborate and thrive across locations.At the same time, rising expectations, fragmented toolsets and mounting workloads are stretching IT teams thin. While AI is often dismissed as an added layer of complexity, its most immediate value shows up in a space IT already manages daily: the meeting room, one of the most difficult environments to standardize across distributed offices.Intelligent meeting spaces offer a clear, near-term opportunity for AI to reduce friction, bringing consistency to collaboration and visibility into what happens inside the room. As physical spaces become more connected, meeting rooms are emerging as a foundation for both easing IT’s burden and enhancing the workplace experience.The Hidden Weight Of Hybrid Work Hybrid work has introduced new volatility to the meeting room, making consistency challenging to sustain. Attendance fluctuates, devices differ and teams rely on various collaboration platforms. The result is an unpredictable environment where performance issues lead to delays, disruptions and a growing volume of support requests.​Post-pandemic, many IT teams have shifted to centralized operations and support multiple offices remotely. While this structure increases efficiency, it also magnifies the complexity of managing room performance without having eyes on every space.​Limited visibility only makes...